Gallatin County DUI Task Force
Members
Stephen Scott, citizen member
Bob Larson, citizen member
Mark Allen, citizen member
Cherie Lofton, MHP, Chair
Chuck Sprague, Belgrade PD
Bryan Moen, Bozeman PD
Jason Karls, ADSGC
Tammi Matthews, ADSGC
Shanda Smith, Gallatin City County Health
Susan Wordal, Bozeman City Attorneyís Office
Erin Murphy, County Attorneyís Office
Jenna Caplette, Coordinator
Guests
Tom Schwartz, NPS
Introductions
Public Comment: none
Minutes approved
May minutes ñ Stephen motioned to approve, Susan seconded. Approved.
June minutes ñ Susan motioned to approve, Shanda seconded. Approved.
New Business
Update on activities from the Public Information and Education group by Mark Allen
The group is looking at the best times to be in the public eye and in the media. Mark will create some radio PSAs based on the Task Forceís DUI myths. He will be doing a bi-weekly radio interview about DUI. At the last PI&E meeting the group created a list of 20 to 25 potential interviewees. They also discussed creating a list of people to write guest columns in the newspaper, or creating a series of columns that Task Force members could revise and submit.
Finances
- Approved an additional $400 to cover a budget shortfall for the NPS Highway Safety Checks the Task Force funded. Prior to this vote, an email poll of the membership indicated a willingness to fund the cost over run. Staffing for the safety checks involved more overtime than usual. Stephen motioned to approve, Bob 2nd. Motion passed.
- Approved mini-grant for Court Services to send two staff members to the National Association of Pre-trial Service Agencies annual conference and training in September, as presented at the June meeting. Bob motioned to approve $1400 to be split between the two attendees. Mark seconded. Motion passed.
Board Roles and Responsibilities Training with Terry Profota
We will be sending out a full survey to board members with 10 questions and a shorter survey with four questions to stake holders. The results will be tabulated by mid-August and then the strategic planning group will meet to discuss and incorporate them in to a draft plan.
On votes like that with NPS at this meeting, Terry observed that a board memberís first loyalty is to the board/organization. Members should have the organization's best interests at heart and not bring conflicts of interests to the board. There should be a paper trail that someone who has requested funding abstained and left the room during the vote.
Her presentation was taped and will be made available to members who were unable to attend this meeting. Highlights of her presentation include:
Board Member Responsibilities
1. Determine the organizationís mission and purpose and commit to public accountability for the mission.
2. Boards must reach consensus on the chief executiveís job description.
3. Support the Chief Executive and assess performance.
4. Ensure effective organizational planning.
5. Ensure adequate resources.
6. Manage resources effectively.
7. Determine, monitor and strengthen the organizationís programs and services.
8. Enhance the organizationís public standing.
9. Ensure legal and ethical integrity and maintain accountability.
10. Recruit and orient new board members and assess board performance.
(Above 10 guidelines are from the National Center for Nonprofit Boards)
There were discussions of these guidelines as pertains to the DUI Task Force. They will be taken in to account in the planning process and in the follow up and systems are revamped.
Policy Setting for Boards
The board should limit its role to establishing adequate policy guidelines for organizational operations and to determining what information it will need in order to adequately monitor the implementation of these policy guidelines.
Board self-assessment
At least every three to five years, the board should engage in a self-assessment process to better understand the fluctuating environment in which the organization is operating, to evaluate relevance and capacity, and to then decide what changes it should make to function more effectively in that environment.
Task Force members discussed presented material/information and asked questions about it.
Stephen motioned to adjourn. Bob 2nd. Adjourned at 7:30 PM.
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